Information for Non-Judging Volunteers at the Intel NWSE
The registration site contains a list of volunteer jobs at the Intel Northwest Science Expo. It takes hundreds of volunteers to put on this event and we are grateful for everyone that can help.
If you are interested in volunteering at a Regional Fair please contact the fair director. Each regional fair has a page on this website accessible through the regional fairs tab in the menu at the top of this page.
On the online registration site, we ask for your volunteer availability during the two days of the science fair as well as prefair availability. The two types needed on fair day are 'Brain' and 'Brawn'. Below are tables defining the types of jobs.
If you have problems with the registration site please contact Stephanie Jones at nwse [at] pdx [dot] edu. If you can include the page you were on, the browser you are using and a copy of an error message, we will be able to fix the problems sooner.
Thank you for supporting the Intel NWSE!
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The times for the following jobs are approximate.
| Prefair Jobs | Description | Date | Time |
|---|---|---|---|
| Scientific Review Committee | Scientific Review Committee meeting. Review student registration materials for compliance with rules. | March 12 | 3:00pm-7:00pm Minimum of 2 hours |
| Paperwork Check | Initial check-off of project registration paperwork. | Feb. 23 - March 20 |
As available. Minimum of 3 hours |
| Packet Assembly | Assemble paperwork into school registration and judge packets. | March 14 -21 | As needed and available |
| Brain Jobs | Description | Date |
|---|---|---|
| Registration Table | Greet students and teachers; distribute registration information and direct students to exhibit area. Answer questions. | Thursday, March 22 |
| Middle School Safety Check | Check student exhibits for compliance with display and safety rules. There will be training and detailed instructions provided. Watch the training video for more information. | Thursday, March 22 |
| High School Safety Check | Check student exhibits for compliance with display and safety rules. There will be training and detailed instructions provided. Watch the training video for more information. | Friday, March 23 |
| Registration Table | Greet students and teachers; distribute registration information and direct students to exhibit area. Answer questions. | Friday, March 23 |
| General Help on Friday | Morning assistance in lobby and the exhibit area. Be available to do whatever is needed. Answer questions. | Friday, March 23 |
| Judge Assistant | Greet judges. Distribute information. Help as needed. Breakfast and Lunch set up and cleanup. | Friday, March 23 |
| Data Entry | Enter award results into database. | Friday, March 23 |
| Brawn Jobs | Description | Date |
|---|---|---|
| Fair Setup | Set up tables and chairs for judges and students. Hang signs. Distribute materials to each exhibit. | Thursday, March 22 |
| General Help on Thursday | Assistance on the floor during setup. Be available to do whatever is needed. Assist students/teachers with finding their exhibit spaces and in understanding the safety check process. Answer questions. | Thursday, March 22 |
| General Help on Friday | Morning assistance in lobby and the exhibit area. Be available to do whatever is needed. Answer questions. | Friday, March 23 |
| Security | Be a security presence during public viewing hours in exhibit area. Watch for the unauthorized removal of equipment. | Friday, March 23 |
| Awards Ceremony Setup | Layout awards for presentation. Decorate. | Friday, March 23 |
| Awards Ceremony | Usher. Greet invited guests, sponsors. Distribute awards on stage. Direct students to the stage. Collect information from award winners. | Friday, March 23 |
| Clean Up Crew | Pack up tables, chairs, remove signs, etc. | Friday, March 23 |
Volunteers, Adult Sponsors and Judges Click Here
Students Click Here
